Strategic Key-Account Rental Coordinator

Major Projects; Oklahoma City (OK); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Major Projects – Cat Rental in Oklahoma City seeks a founding rental coordinator to own end-to-end rental execution for major projects, ensuring equipment availability, pricing, logistics, and invoicing across sites.

You will partner with sales, fleet, transport, and finance, drive contract compliance, optimize fleet utilization, and deliver precise service to key accounts while supporting a growing Cat Rental Dealer network.

Qualifications

• Advanced knowledge of Caterpillar and allied equipment, applications, and rental use cases.
• Strong understanding of major project rental agreements, pricing models, and contract administration.
• High proficiency in RentalMan and other rental systems, with strong Excel and data skills.
• Excellent analytical, organizational, and problem-solving capabilities.
• Strong communication skills with the ability to manage complex customer relationships.
• Ability to prioritize and manage high-volume, high-value rental activity with precision.

Responsibilities

• Serve as the primary rental operations contact for assigned major projects and key customer accounts.
• Coordinate rental activity for multi-site projects, long-term rentals, and high-volume utilization programs.
• Monitor fleet utilization, availability, and non-rentable status to support contractual commitments.
• Coordinate transportation, delivery, and pickup with internal transport teams while minimizing freight expense.
• Maintain high standards of billing accuracy to support customer audits and compliance reviews.
• Mentor and support other rental coordinators on complex or high-value account activity.

Skills

Caterpillar equipment knowledge

Contract administration

Customer relationship management

Analytical skills

Education

High School Diploma or GED

College degree or equivalent experience

Tools

RentalMan

Excel

Job description

Major Projects – Cat Rental in Oklahoma City seeks a founding rental coordinator to own end-to-end rental execution for major projects, ensuring equipment availability, pricing, logistics, and invoicing across sites.

You will partner with sales, fleet, transport, and finance, drive contract compliance, optimize fleet utilization, and deliver precise service to key accounts while supporting a growing Cat Rental Dealer network.