Strategic IT Executive Assistant & Vendor Liaison

Rippling, Inc.; Maywood (NJ); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Target bonus eligible

Medical, Dental, and Vision insurance

401K with employer match

Health Savings Account (HSA)

20 PTO days annually

12 Paid Holidays

Job summary

Urban Edge Properties is seeking an Executive Assistant to the CIO to provide comprehensive administrative support to the SVP, CIO and to coordinate across IT, Finance, Legal, Procurement, HR and external vendors. The role includes ownership of IT contract administration, vendor due diligence, and invoice processing, supporting company-wide AI and technology initiatives.

The candidate should have 5+ years supporting executives, strong communication, and comfort with new technologies.

Qualifications

• Five or more years of administrative experience, preferably supporting a senior executive in an information technology or corporate environment.
• Experience with contract and vendor management.

Responsibilities

• Manage the CIO’s calendar and meeting priorities; respond to requests from executives, vendors, and stakeholders.
• Answer phone calls and greet and escort guests of the CIO.
• Arrange travel and process expense reports.
• Prepare agendas, minutes, and action item tracking for meetings with direct reports and committees.
• Independently draft communications, presentations, reports, and correspondence.
• Coordinate meeting logistics and virtual collaboration tools.
• Lead special projects as assigned.

Skills

Vendor management

Procurement

Vendor compliance

Microsoft Office

Executive communication

Time management

Education

High School Diploma or GED

Associate or Bachelor’s degree preferred

Tools

DocuSign

Venminder

Nexus

Microsoft 365

Job description

Urban Edge Properties is seeking an Executive Assistant to the CIO to provide comprehensive administrative support to the SVP, CIO and to coordinate across IT, Finance, Legal, Procurement, HR and external vendors. The role includes ownership of IT contract administration, vendor due diligence, and invoice processing, supporting company-wide AI and technology initiatives.

The candidate should have 5+ years supporting executives, strong communication, and comfort with new technologies.