IT Admin Assistant

Crete Carrier Corporation; Lincoln (NE); On-site; USD 65,000 - 80,000; Full time

Job summary

Crete Carrier Corporation in Lincoln, Nebraska, seeks an experienced executive administrative professional to support the CIO and IT leadership. This role manages the CIO calendar, travel, meetings, communications, and acts as liaison with vendors and internal departments to ensure smooth IT operations.

Responsibilities include budgeting support, tracking milestones, preparing status updates and presentations, vendor management, procurement compliance, and maintaining confidential records and

Qualifications

• Bachelor's degree or 5+ years of executive-level administrative or operational support experience or equivalent.
• Experience supporting C-suite or IT leadership and coordinating complex calendars and travel.
• Proficient in Microsoft Office 365 suite and vendor management tools.

Responsibilities

• Provides confidential executive-level administrative support to the CIO and IT leadership.
• Manages CIO calendar, travel, meetings, and communications, acting as primary liaison with vendors.
• Coordinates agendas, logistics, and follow-up for executive meetings and events.
• Creates and manages purchase orders, invoices, and vendor records; assists with IT budget tracking and reporting.
• Supports project execution by tracking milestones and preparing status updates and presentations.
• Oversees vendor management, procurement compliance, and IT asset tracking.
• Maintains records and onboarding/training logistics; supports team communications and events.

Skills

Executive support

Calendar management

MS Office 365

SharePoint

Budget tracking

Vendor coordination

Multitasking

Education

Bachelor's Degree

Tools

SharePoint

Job description

POSITION SUMMARY

Provides strategic executive-level support to the Chief Information Officer (CIO) and IT leadership team. Oversees a wide range of administrative, financial, and operational functions on behalf of the department. Serves as a key liaison with internal and external stakeholders, coordinates departmental initiatives, and ensures smooth execution of IT operations, projects, and communications.

ROLE AND RESPONSIBILITIES

• Provides confidential executive-level administrative support, including managing the CIO's calendar, travel, meetings, and communications.
• Serves as a primary point of contact and liaison between the CIO, IT leadership, vendors, and other departments.
• Coordinates agendas, logistics, and follow-up for executive meetings, briefings, and events.
• Creates and manages purchase orders, invoices, and vendor records; assists with IT budget tracking, forecasting, and reporting.
• Supports project execution by tracking milestones, monitoring departmental KPIs, and preparing status updates and presentations.
• Oversees vendor management, contract renewals, procurement compliance, and IT asset tracking.
• Maintains departmental records, documentation, and communication channels, including onboarding and training logistics.
• Coordinates internal events, team activities, and staff communications to support departmental culture and engagement.
• Maintains confidentiality and safeguards sensitive information in all communications and documentation.
• Performs miscellaneous job-related duties as assigned.
• Maintains regular and predictable attendance.

REQUIRED SKILLS/ABILITIES

• Excellent verbal and written communication skills.
• Experience using Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams and OneDrive.
• Proficiency in using SharePoint.
• Skilled in budget tracking, procurement systems and vendor coordination.
• Ability to manage multiple priorities with discretion and efficiency.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Bachelor's Degree; or five or more years of executive-level administrative or operational support experience and/or training; or equivalent combination of education and experience.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.

Full-Time/Part-Time

Full-time

Regular/Temporary

Regular

Shift Schedule

M-F 8am-5pm

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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