Strategic Executive Assistant to CIO & IT Leaders

NU USA Northeastern University; Boston (MA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

NU USA Northeastern University is seeking an Executive Assistant to support the CIO and Deputy CIOs. The role emphasizes independent work, handling ambiguity, and contributing to strategic priorities while maintaining strong team collaboration.

Key duties include calendar management for multiple VPs/AVPs, travel coordination, expense reporting, and preparing reports and dashboards. This onsite (4 days) role offers 1 remote day per week within a dynamic IT environment.

Qualifications

• Bachelor's degree and minimum of 7 years of administrative experience required.
• Expertise in calendar management, especially for multiple VPs/AVPs.
• Ability to work independently and exercise discretion with senior stakeholders.
• Strong communication with internal and external audiences at all levels.
• High comfort with technology; proficient with MS Office and collaboration tools.
• Experience handling sensitive personnel information.

Responsibilities

• Provide calendar and meeting support for CIO and Deputy CIOs.
• Coordinate agendas, projects, action items, and use Microsoft Teams.
• Process purchase requests, complete expense reports, and vendor quotes.
• Prepare spreadsheets, reports, and dashboards for executive review.
• Support onboarding/offboarding and coordinate OCIO events and travel.

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

Teams

OneNote

Microsoft To Do

Microsoft Flow

SharePoint

ServiceNow

Job description

NU USA Northeastern University is seeking an Executive Assistant to support the CIO and Deputy CIOs. The role emphasizes independent work, handling ambiguity, and contributing to strategic priorities while maintaining strong team collaboration.

Key duties include calendar management for multiple VPs/AVPs, travel coordination, expense reporting, and preparing reports and dashboards. This onsite (4 days) role offers 1 remote day per week within a dynamic IT environment.