Executive Assistant to CIO — Strategic Admin & Travel Pro

BlackLine Systems, Inc.; Pleasanton (CA); Hybrid; USD 143,000 - 179,000; Full time

Job summary

BlackLine Systems, Inc. is seeking an experienced Executive Assistant to support the Chief Information Officer and the CIO Team. The role balances calendar management, travel coordination, expense reporting, and meeting preparation in a fast-paced, hybrid environment.

You will partner with internal teams and external clients, ensuring priorities are met with discretion and professionalism. The position requires strong communication, organization, and strategic thinking in a dynamic corporate IT

Qualifications

• 6+ years of experience as an executive assistant or equivalent role supporting senior executives.
• Bachelor's degree or equivalent experience.
• Proficiency in Microsoft Office applications: Word, Excel, Outlook, PowerPoint.
• Experience with expense reporting systems, preferably Concur.
• Excellent communication skills and ability to anticipate needs in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Schedule meetings for the CIO and CIO Team leaders, including attendee coordination and agenda prep.
• Arrange travel and manage itineraries and expenses.
• Prepare reports and presentations for meetings.
• Support special projects and provide strategic support to executives.
• Develop professional relationships with executive staff and clients.
• Communicate effectively in one-on-one and group settings, maintaining confidentiality.

Skills

Microsoft Office

Communication skills

Calendar management

Travel coordination

Confidentiality

Detail orientation

Relationship building

Education

Bachelor's degree or equivalent experience

Tools

Concur

Job description

BlackLine Systems, Inc. is seeking an experienced Executive Assistant to support the Chief Information Officer and the CIO Team. The role balances calendar management, travel coordination, expense reporting, and meeting preparation in a fast-paced, hybrid environment.

You will partner with internal teams and external clients, ensuring priorities are met with discretion and professionalism. The position requires strong communication, organization, and strategic thinking in a dynamic corporate IT