Strategic Executive Assistant to CIO

Silver Ventures; San Antonio (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Silver Ventures, Inc. in San Antonio, Texas, seeks an Executive Assistant to the Chief Investment Officer.

You will manage the CIO’s calendar, priorities, and requests, representing the CIO in communications and ensuring confidential handling of financial, investment, and legal information. The role requires strong organizational and communication skills, independent work style, and proficiency with MS Office and project management tools.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience in an executive assistant or project management role.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision‑making abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Administrative Support: Provide comprehensive administrative support to CIO, including scheduling meetings, managing calendars, coordinating travel arrangements, and preparing expense reports.
• Prepare, format, and quality-check correspondence, reports, presentations, and other documents.
• Prepares agendas and meeting plans, slide decks and necessary meeting information.
• Safeguard sensitive financial, investment and legal information at all times. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist with the preparation of materials for board meetings, Investment Committee meetings, and other executive sessions.
• Coordinate logistics and events for CIO and teams reporting to CIO (F&A and IT)
• Communication Management: Serve as the first point of contact for internal and external communications on behalf of the CIO, responding independently within agreed boundaries.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Coordinate with outside investment advisors, investment managers, bank representatives , lenders on the CIO’s behalf.
• Identify accountabilities and by-when dates/deadlines that support CIO’s commitments, both internally and externally.

Skills

Org & time mgmt

Communication

Independence & teamwork

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

Microsoft Office Suite

Job description

Silver Ventures, Inc. in San Antonio, Texas, seeks an Executive Assistant to the Chief Investment Officer.

You will manage the CIO’s calendar, priorities, and requests, representing the CIO in communications and ensuring confidential handling of financial, investment, and legal information. The role requires strong organizational and communication skills, independent work style, and proficiency with MS Office and project management tools.