Executive IT & Vendor Operations Coordinator

Urban Edge Properties; Maywood (NJ); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Target bonus

Medical, Dental, and Vision eligible

Traditional & Roth 401K

HSA

PTO 20 days

Paid Holidays

Job summary

Urban Edge Properties is seeking an Executive Assistant to the CIO to provide comprehensive administrative support to the SVP, CIO, and cross-functional coordination across IT, Finance, Legal, and HR. The role includes IT contract administration, vendor due diligence, and invoice processing, with opportunities to support AI and technology initiatives.

The ideal candidate has 5+ years of admin experience, excels in fast-paced environments, and demonstrates proactive problem solving and strong

Qualifications

• Five or more years of administrative experience, preferably supporting a senior executive.
• Experience with contract and vendor management is a plus.
• Strong verbal and written communication skills with executive presence.

Responsibilities

• Manage the CIO's calendar and meeting priorities, and respond to requests from executives and vendors.
• Answer phone calls, greet guests, and escort visitors.
• Arrange travel and process expense reports.
• Prepare agendas, minutes, and action item tracking for meetings.
• Draft management communications, presentations, and reports.

Skills

Executive support

Vendor management

Communication

Microsoft Office

Proactivity

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Urban Edge Properties is seeking an Executive Assistant to the CIO to provide comprehensive administrative support to the SVP, CIO, and cross-functional coordination across IT, Finance, Legal, and HR. The role includes IT contract administration, vendor due diligence, and invoice processing, with opportunities to support AI and technology initiatives.

The ideal candidate has 5+ years of admin experience, excels in fast-paced environments, and demonstrates proactive problem solving and strong