Strategic Initiatives & Global Operations Admin

Vital Strategies; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Vital Strategies seeks an Administrative Associate, Global Planning, Operations and Strategic Initiatives, to support the SVP and GEI/International Offices. The role will manage complex schedules, travel logistics, and budget processes while ensuring confidential handling of sensitive information. This is a full-time, hybrid position based in New York with a two-day on-site schedule and competitive compensation.

Qualifications

• Bachelor’s degree preferred.

Responsibilities

• Manage SVP calendar and scheduling.
• Coordinate domestic and international travel logistics and briefing materials.
• Support divisional budget processes and expense tracking.
• Maintain divisional knowledge management repositories and SharePoint sites.
• Plan and manage regular divisional meetings, agendas and materials.
• Assist with onboarding, vendor contracts, and procurement processes.
• Provide backup support to senior leadership and cross-divisional initiatives.
• Engage in cross-time-zone collaboration and respond to team needs.
• Take on additional duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Interpersonal skills

Prioritization

Confidentiality

AI productivity tools

Microsoft Office

Time zone coordination

Global outlook

Diversity & inclusion

Executive liaison

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Microsoft Teams

Monday

Job description

Vital Strategies seeks an Administrative Associate, Global Planning, Operations and Strategic Initiatives, to support the SVP and GEI/International Offices. The role will manage complex schedules, travel logistics, and budget processes while ensuring confidential handling of sensitive information. This is a full-time, hybrid position based in New York with a two-day on-site schedule and competitive compensation.