Global Ops & Strategy Admin – Executive Support

International Executive Service Corps; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid work schedule

Job summary

Vital Strategies in New York, NY, seeks an Administrative Associate for Global Operations & Strategic Initiatives to support the Senior Vice President and the Global Enterprise Integration and International Offices. This full-time role blends in-office and remote work with a 2‑day-per-week office schedule and competitive benefits.

The position manages complex calendars, international travel, divisional budgets, and critical documents, ensuring confidentiality and cross-divisional coordination.

Qualifications

• Bachelor’s degree preferred.
• Minimum three years of administrative experience.
• Experience supporting senior executives and managing confidential information.
• Strong computer and calendar management skills.

Responsibilities

• Calendar management for the SVP, Global Planning, Operations and Strategic Initiatives.
• Coordinate domestic and international travel logistics and expense reports.
• Support divisional budget management and liaison with Finance.
• Maintain divisional knowledge management systems and SharePoint.
• Plan and manage regular divisional meetings and prepare agendas and materials.
• Provide onboarding support and procurement coordination for division hires and vendors.

Skills

Organizational skills

Time management

Attention to detail

Interpersonal skills

Remote collaboration

AI productivity tools

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Monday.com

Microsoft Teams

Job description

Vital Strategies in New York, NY, seeks an Administrative Associate for Global Operations & Strategic Initiatives to support the Senior Vice President and the Global Enterprise Integration and International Offices. This full-time role blends in-office and remote work with a 2‑day-per-week office schedule and competitive benefits.

The position manages complex calendars, international travel, divisional budgets, and critical documents, ensuring confidentiality and cross-divisional coordination.