Strategic External Affairs & Operations Lead

Nicklaus Children's; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Nicklaus Children's seeks an External Affairs Specialist to manage business/office operations, contracts, communication and budgets across cost centers. You will provide administrative and event support, coordinate travel, and work closely with executive and administrative leaders to deliver timely services.

You will verify invoices, prepare agendas, take minutes, collaborate with community affairs and government relations, analyze data for practice operations, and keep policies up to date while

Qualifications

• Bachelor's degree in Healthcare, Public Administration, Business, or related field.
• 2–4 years of administrative/clerical support experience.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, verbal and written.

Responsibilities

• Oversee business/office operations for multiple cost centers, updating leaders on status.
• Develop, maintain and reconcile department budgets within financial constraints.
• Verify and submit invoices in PeopleSoft for payment with accuracy.
• Prepare meeting agendas, confirm attendees, and take minutes.
• Collaborate with community affairs and government relations on projects and events.
• Coordinate travel and reimbursements for team members as requested.
• Update policies and documents in PolicyStat and ensure compliance.

Skills

MS Office

Communication

Problem solving

Confidentiality

Education

Bachelor's degree

Job description

Nicklaus Children's seeks an External Affairs Specialist to manage business/office operations, contracts, communication and budgets across cost centers. You will provide administrative and event support, coordinate travel, and work closely with executive and administrative leaders to deliver timely services.

You will verify invoices, prepare agendas, take minutes, collaborate with community affairs and government relations, analyze data for practice operations, and keep policies up to date while