Senior Executive Support & Calendar Coordinator

Nicklaus Children's Health System; Fort Lauderdale (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Nicklaus Children’s Health System in Fort Lauderdale, FL seeks an experienced Executive Assistant to support Senior VPs and VPs with high-level administrative functions, calendar management, board liaison, and project coordination. The role requires discretion with confidential information and exceptional communication and organizational skills.

Responsibilities include preparing content and meeting materials, event planning, travel arrangements, budget tracking support, and serving as a key

Qualifications

• Associate's Degree or equivalent training/experience.
• 3-5 years of experience supporting executive level positions.
• 2-4 years of prior experience in an office setting.
• Bachelor’s degree preferred.
• Bilingual (English and Spanish) preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Visio, Canva, and Adobe Acrobat.

Responsibilities

• Executive debriefing, calendar management, and confidential communications with internal and external stakeholders.
• Liaison to the Board and coordination of board activities; documentation and meeting materials.
• Oversees day-to-day office functions: supplies, inventory, access/licenses, and receptionist duties.
• Manages projects and coordinates internal and external events and travel arrangements.
• Supports budget tracking and invoice routing to enhance operational efficiency.
• General office support and executive coverage; respond to ad hoc requests with high-quality assistance.
• Demonstrates discretion and professionalism in handling sensitive information.

Skills

Executive support

Calendar management

Meeting minutes

Bilingual EN/ES

Office software

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Visio

Canva

Adobe Acrobat

Job description

Nicklaus Children’s Health System in Fort Lauderdale, FL seeks an experienced Executive Assistant to support Senior VPs and VPs with high-level administrative functions, calendar management, board liaison, and project coordination. The role requires discretion with confidential information and exceptional communication and organizational skills.

Responsibilities include preparing content and meeting materials, event planning, travel arrangements, budget tracking support, and serving as a key