Strategic Executive Support Specialist

State-of-Washington-Office-of-the-State-Treasurer; Olympia (WA); Hybrid; USD 75,000 - 115,000; Full time

Benefits offered by this job

Flex spending accounts

Dependent care assistance

Deferred compensation

12 paid holidays

Paid vacation

Sick leave

Job summary

Office of the State Treasurer (OST) in Olympia, WA seeks an experienced Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and agency teams. You will coordinate schedules, travel, meetings, and events, supporting executive priorities with discretion and efficiency.

The role requires exceptional organization, strong writing and communication skills, and the ability to work with diverse stakeholders.

Qualifications

• Progressively responsible experience providing administrative support.
• Experience supporting executive or senior-level management.
• Proficiency with Microsoft Office Suite and database systems.
• Experience supporting policy, legislative, communications, or public affairs functions.
• Ability to manage multiple priorities with discretion and confidentiality.

Responsibilities

• Manage the COS’s calendar, meetings, travel arrangements, records retention, and correspondence.
• Provide executive administrative support to the Chief of Staff's direct reports, including project management, calendar management, scheduling, and records retention.
• Draft, review, edit and format business correspondence, presentations, briefing materials, and official communications.
• Maintain confidentiality when handling sensitive or privileged information.
• Anticipate scheduling conflicts, monitor deadlines, prepare materials in advance, and proactively identify solutions to support executive priorities.
• Serve as an integral member of the Executive Office administrative team, partnering closely with the Treasurer's Executive Assistant and the COO's Executive Support Specialist to provide seamless executive support.
• Coordinate and track special projects and initiatives on behalf of the COS, and direct reports, by developing project plans and monitoring deadlines, priorities, and action items.
• Through scheduling, reception, and constituent service duties, serve as a liaison between the office and the public, Legislature, external agencies, and stakeholders.
• During the Legislative session, provide increased support to the COS staff, by scheduling, tracking legislation/bills, and monitoring committee hearings.
• Provide back-up support for travel and expense management for the team.
• Prepare and submit quarterly Public Disclosure Commission (PDC) L5 Lobbying Reports, ensuring complete and accurate data collection and timely submission.
• Provide back-up front desk coverage, greeting visitors, answering phones, and managing general inquiries on scheduled in-office days and during absences of other front office staff.
• Support records management and public records request activities and ensure compliance with state requirements.

Skills

Executive support

Calendar management

Travel arrangements

Records retention

Policy coordination

Drafting correspondence

Public records requests

Microsoft Office

Tools

Microsoft Office

Database systems

Job description

Office of the State Treasurer (OST) in Olympia, WA seeks an experienced Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and agency teams. You will coordinate schedules, travel, meetings, and events, supporting executive priorities with discretion and efficiency.

The role requires exceptional organization, strong writing and communication skills, and the ability to work with diverse stakeholders.