Administrative Operations Specialist

okgov; Oklahoma; On-site; USD 41,000 - 51,000; Full time

Job summary

The Office of the State Treasurer in Oklahoma City is hiring an Administrative Specialist to provide critical clerical and office support to program areas. The role emphasizes accuracy, confidentiality, and cooperation with teams across departments.

Responsibilities include handling mail, coordinating scheduling, data entry, and supporting the administrator and office staff with routine financial and record-keeping tasks in a standard 8:00 AM to 5:00 PM, Monday-Friday workweek.

Qualifications

• Bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or equivalent combination of education and experience.
• Knowledge of spelling, punctuation, and business English; business mathematics; modern office methods.
• Ability to establish and maintain effective working relationships and handle confidential information.

Responsibilities

• Answering telephone calls on a multi-line Call Center
• Greeting and directing guests
• Processing incoming mail and filing documents
• Backing up File Clerks as needed with sorting and delivering mail
• Maintaining onsite file rooms, moving computer equipment
• Making copies and scanning
• Handling check deposit processing
• Being present in the office is an essential function of this job
• Other duties as assigned

Skills

Computers

Typing

Clerical

Ten Key

Data Entry

Microsoft Suite

Accounting

Education

Bachelor's degree or equivalent combo

Job description

The Office of the State Treasurer in Oklahoma City is hiring an Administrative Specialist to provide critical clerical and office support to program areas. The role emphasizes accuracy, confidentiality, and cooperation with teams across departments.

Responsibilities include handling mail, coordinating scheduling, data entry, and supporting the administrator and office staff with routine financial and record-keeping tasks in a standard 8:00 AM to 5:00 PM, Monday-Friday workweek.