Executive Support Specialist | Hybrid Admin for Leaders

Oregon Department of Transportation; Portland (OR); Hybrid; USD 42,000 - 58,000; Full time

Job summary

The Oregon Department of Transportation is seeking an Executive Assistant to support three area managers with essential administrative tasks. You will help schedule meetings, prepare agendas, and manage documentation, contributing to a smooth, well-organized office.

Join a team that values reliability and efficiency, with opportunities to oversee projects from start to finish in a dynamic, public sector environment.

Qualifications

• Three years of clerical/secretarial experience including typing, word processing, or other document generation.
• Lead work responsibility or coordination of office procedures.
• Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook.

Responsibilities

• Provide confidential administrative and executive assistance.
• Schedule appointments and maintain calendars for high level managers.
• Prepare agendas and take meeting minutes.
• Route paperwork for digital signatures.
• Maintain personnel records and organizational charts.
• Coordinate meetings and travel itineraries and accommodations.

Skills

Clerical experience

Scheduling

Executive support

Tools

Microsoft Office 365

Job description

The Oregon Department of Transportation is seeking an Executive Assistant to support three area managers with essential administrative tasks. You will help schedule meetings, prepare agendas, and manage documentation, contributing to a smooth, well-organized office.

Join a team that values reliability and efficiency, with opportunities to oversee projects from start to finish in a dynamic, public sector environment.