Strategic Executive Operations Lead

Beacon Hill Staffing Group, LLC; Charlotte (NC); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a Senior Executive Operations Coordinator to partner with senior leadership, manage complex calendars, coordinate travel, and prepare briefing materials. You will anticipate needs, liaise with investors and clients, support board meetings and events, and help improve executive support processes while upholding confidentiality.

This role requires 5+ years of high-level coordination experience and advanced proficiency with Microsoft Office, Outlook, and

Qualifications

• 5+ years of executive support, executive operations, office management, family office, or similar high-level coordination experience.
• Proven experience supporting C-suite executives, founders, partners, or other senior leaders with demanding schedules.
• Exceptional organizational, communication, problem-solving, and relationship management skills.

Responsibilities

• Manage complex executive calendars, prioritizing meetings and protecting leadership's time against strategic business objectives.
• Coordinate domestic and international travel, detailed itineraries, executive briefing materials, and meeting logistics.
• Anticipate scheduling conflicts, travel disruptions, and operational challenges, proactively developing solutions and contingency plans.
• Serve as a liaison between executives, internal teams, investors, board members, clients, vendors, and external stakeholders.
• Track action items, follow-ups, and critical deadlines to ensure execution and accountability.
• Support board meetings, executive events, offsites, investor meetings, and special projects.
• Oversee day-to-day office operations, vendor relationships, workplace services, facilities coordination, and hospitality functions.
• Manage confidential business and personal information with the highest level of discretion and professionalism.
• Continuously improve executive support processes, communication workflows, and organizational efficiency.

Skills

Executive support

Calendar management

Communication

Problem-solving

Relationship management

Discretion

Tools

Microsoft Office

Outlook

Teams

Job description

Beacon Hill Staffing Group, LLC is seeking a Senior Executive Operations Coordinator to partner with senior leadership, manage complex calendars, coordinate travel, and prepare briefing materials. You will anticipate needs, liaise with investors and clients, support board meetings and events, and help improve executive support processes while upholding confidentiality.

This role requires 5+ years of high-level coordination experience and advanced proficiency with Microsoft Office, Outlook, and