Strategic EA & Office Operations Lead

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

401(k) with employer contribution

Semi-annual bonus program

Competitive benefits package

Job summary

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant to support its founders and leadership team in a fast-paced, growth-focused renewable energy company. This role spans executive support, operations, communications, events and special projects, with responsibilities across calendars, travel, meetings, onboarding and process improvement.

This position offers a proactive, organized professional the opportunity to contribute across multiple functions in an entrepreneurial environment

Qualifications

• Bachelor's degree preferred.
• 5+ years of Executive Assistant or administrative support experience.
• Experience supporting executives in a growing, fast-paced organization.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proactive, resourceful, and capable of owning projects.
• Collaborative, positive, and adaptable approach.

Responsibilities

• Provide high-level administrative support to the founders, managing complex calendars, scheduling, travel arrangements, and meeting logistics; including some personal assistance work for the founders.
• Act as a trusted partner to leadership, helping create structure, organization, and operational efficiency as the company grows.
• Coordinate company meetings, leadership events, team gatherings, community engagement activities, and special projects.
• Support internal and external communications, including correspondence, presentations, and meeting materials.
• Assist with HR administration, onboarding coordination, and employee-related processes.
• Coordinate group travel arrangements and logistics for leadership and team events.
• Track project deadlines, action items, and key business initiatives to ensure follow-through.
• Partner closely with leadership on process improvements and operational efficiencies.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Project coordination

Adaptable & proactive

Education

Bachelor's degree

Job description

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant to support its founders and leadership team in a fast-paced, growth-focused renewable energy company. This role spans executive support, operations, communications, events and special projects, with responsibilities across calendars, travel, meetings, onboarding and process improvement.

This position offers a proactive, organized professional the opportunity to contribute across multiple functions in an entrepreneurial environment