Strategic Executive Operations Coordinator

Socket.dev; Bethesda (MD); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical coverage for employees

Paid time off

401K match

Educational benefits

Employee referral bonus

Flexible Spending Accounts

Parking reimbursement

Dependent care assistance

Transportation reimbursement

Job summary

Axle in Bethesda, MD is seeking an Executive Operations Coordinator to provide comprehensive administrative support to senior leadership. You will manage complex calendars, coordinate meetings and travel, and drive process improvements to enhance efficiency.

Responsibilities include drafting executive correspondence, preparing agendas and materials, and leading special projects with cross‑functional teams. A strong track record in executive support and process optimization is essential.

Qualifications

• Bachelor's degree preferred in a related field; or 4 years of relevant executive support experience.
• Minimum 5 years supporting senior executives in a complex organization.
• Experience coordinating executive calendars with multiple stakeholders.
• Proven ability to prepare meeting summaries and briefing materials.

Responsibilities

• Manage complex executive calendars, prioritizing meetings as priorities shift.
• Coordinate internal and external meetings with senior leadership and stakeholders.
• Prepare meeting agendas, briefing materials, and attendee lists.
• Attend meetings to record minutes and track action items.
• Develop SOPs, templates, and tracking systems to improve efficiency.

Skills

Executive calendar management

Executive communications

Meeting planning and coordination

Meeting minutes and summaries

Organizational planning

Project coordination

Process improvement

Relationship management

Executive briefing preparation

Analytical and problem solving

Travel coordination

Records management

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field

Four (4) years of progressively responsible executive administrative support experience may substitute for a bachelor's degree

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Adobe Acrobat

Job description

Axle in Bethesda, MD is seeking an Executive Operations Coordinator to provide comprehensive administrative support to senior leadership. You will manage complex calendars, coordinate meetings and travel, and drive process improvements to enhance efficiency.

Responsibilities include drafting executive correspondence, preparing agendas and materials, and leading special projects with cross‑functional teams. A strong track record in executive support and process optimization is essential.