Strategic Executive Operations & Board Liaison (Nonprofit)

Maine Tasting Center; Seal Harbor (ME); On-site; USD 60,000 - 90,000; Full time

Job summary

Mount Desert Land & Garden Preserve seeks an Executive Operations Manager & Board Liaison to protect the CEO’s time, manage the calendar, and serve as the primary liaison to the Board of Directors. The role supports governance, donor relations, and strategic projects while maintaining discretion and confidentiality.

Ideal candidates bring 5+ years of senior executive support experience, nonprofit exposure, and proficiency with Microsoft 365 and AI productivity tools.

Qualifications

• 5+ years of progressively responsible experience supporting a senior executive, preferably in nonprofit or relationship-driven setting.
• Associate or bachelor’s degree, or equivalent experience.
• Experience supporting a board, governance work, donors, or senior stakeholders.
• Sound independent judgment, knowing when to act or escalate.
• Exceptional discretion with confidential matters.
• Proficiency with Microsoft 365 and task-tracking tools, plus hands-on use of at least one AI productivity tool.
• Ability to build systems from scratch and manage many open items with minimal oversight.

Responsibilities

• Protect the CEO’s calendar, meetings, and travel with foresight.
• Prepare agendas, briefings, minutes, and correspondence for trustees and donors.
• Coordinate board and committee meetings, onboarding, and confidential nominee pipelines.
• Partner with Development on donor meetings, VIP visits, and follow-ups.
• Build systems to track commitments and deadlines across 30–180 days.
• Use Microsoft 365, task-tracking, and AI tools to streamline workflows and handle confidential information.

Skills

Calendar management

Executive support

Board liaison

Donor coordination

Project tracking

Discretion

Microsoft 365

AI productivity tools

Decision making

Education

Associate or Bachelor's degree

Tools

Microsoft 365

Task-tracking tools

AI productivity tools

Job description

Mount Desert Land & Garden Preserve seeks an Executive Operations Manager & Board Liaison to protect the CEO’s time, manage the calendar, and serve as the primary liaison to the Board of Directors. The role supports governance, donor relations, and strategic projects while maintaining discretion and confidentiality.

Ideal candidates bring 5+ years of senior executive support experience, nonprofit exposure, and proficiency with Microsoft 365 and AI productivity tools.