Executive & Board Operations Coordinator

Landing Point; City of Rochester (NY); On-site; USD 69,000 - 76,000; Full time

Job summary

Landing Point is seeking an administrative professional to support executive operations and Board of Directors activities. The role requires meticulous calendar management, travel arrangements, and expense reconciliation to keep operations running smoothly.

You will provide direct support to the Managing Director and Senior Vice President, coordinate board meetings across time zones, and collaborate with Legal & Compliance teams to ensure accurate records and compliant processes.

Qualifications

• Highly organized, detail-oriented professional.
• Experience managing complex executive calendars across time zones.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide direct administrative support to Managing Director and Senior Vice President.
• Manage calendars across multiple time zones with frequent changes.
• Handle meeting scheduling, calendar invitations, and logistics.
• Reconcile expenses and maintain accurate records.
• Liaise with Legal & Compliance administrative staff and other support pros.
• Coordinate Board of Directors meetings and related materials.
• Arrange travel and track critical dates and deadlines.
• Assist with ad hoc projects and meeting preparation.

Skills

Executive calendar management

Discretion & professionalism

Meeting coordination

Administrative support

Job description

Landing Point is seeking an administrative professional to support executive operations and Board of Directors activities. The role requires meticulous calendar management, travel arrangements, and expense reconciliation to keep operations running smoothly.

You will provide direct support to the Managing Director and Senior Vice President, coordinate board meetings across time zones, and collaborate with Legal & Compliance teams to ensure accurate records and compliant processes.