Executive Assistant and Board Liaison (Contractor)

University of Michigan Health-West; Northern (KY); Hybrid; USD 28,000 - 41,000; Full time

Job summary

University of Michigan Health-West is seeking an Executive Assistant and Board Liaison (Contractor) for remote work in the United States. The role emphasizes governance coordination, board operations, and executive support, with initial hours around 25 per week and potential to scale up.

The contractor will manage action items, prepare materials, and maintain board portals to ensure timely follow-through. The candidate should bring 3–5 years supporting C-level executives or nonprofit boards,

Qualifications

• Experience supporting C-level executives or nonprofit boards.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with ability to manage priorities remotely.
• Discretion, professionalism, and attention to detail.

Responsibilities

• Serve as the CEO’s right hand for task management, follow-up, and execution support.
• Maintain systems to track action items, deadlines, and commitments from meetings and communications.
• Flag outstanding items and coordinate follow-up with stakeholders.
• Prepare briefing materials, agendas, presentations, and background documents.
• Support travel coordination and expense documentation as needed.
• Assist with data entry and updates to executive dashboards or databases.
• Coordinate Board and committee operations (agendas, materials, logistics, minute-taking).
• Track board terms, roles, and governance documentation.

Skills

Executive support

C-level experience

Nonprofit boards

Microsoft 365

SharePoint

Zoom

Salesforce

Tools

Microsoft 365

SharePoint

Zoom

Salesforce

Job description

Executive Assistant and Board Liaison (Contractor)

Remote (United States)

Overview

This opportunity is for an experienced Executive Assistant and Board Liaison (Contractor) to provide high-trust executive and governance support to a CEO. The engagement is designed as an exploratory first phase to confirm scope, define a sustainable long-term structure, and align on the appropriate level of effort. This role focuses on task management, follow-through, board operations, and governance coordination (not primary executive scheduling).

Work Arrangement

• Engagement type: Contractor (1099)
• Hours: Initially up to approximately 25 hours/week, with potential to scale (including the possibility of billing up to full-time hours if appropriate)
• Availability: Daily availability during a consistent window within Eastern Time business hours (9:00 a.m. – 5:00 p.m. ET), Monday–Friday

Compensation

$20.00 – $30.00 per hour (hourly rate is proposed by the contractor and aligned to experience, scope, and responsibility)

What You’ll Do

• Serve as the CEO’s right hand for task management, follow-up, and execution support
• Maintain systems to track action items, deadlines, and commitments from meetings and communications
• Proactively flag outstanding items and coordinate follow-up with internal and external stakeholders
• Prepare briefing materials, agendas, presentations, and background documents
• Support travel coordination and expense documentation as needed
• Assist with data entry and updates to executive dashboards, trackers, or databases
• Field and triage inbound requests to the CEO, ensuring clear communication and reliable follow-through
• Coordinate Board of Directors, Advisory Board, and committee operations (agendas, materials, logistics, and minute-taking)
• Track board terms, roles, contact information, and governance documentation
• Support onboarding of new board members and ongoing governance compliance
• Communicate regularly with board and committee leadership to support alignment and execution
• Maintain organized board files in a designated board portal (e.g., SharePoint) with strong version control
• Support cross-functional administrative needs tied to CEO-led initiatives and board priorities
• Track strategic deadlines and milestones and surface risks or timing concerns early
• Coordinate logistics for executive retreats, off-sites, and leadership meetings

Qualifications

• 3–5 years of experience supporting C-level executives and/or nonprofit boards
• Strong executive coordination and follow-through skills (distinct from primary calendar management)
• Excellent written and verbal communication skills
• Exceptional organizational skills with the ability to manage competing priorities in a remote environment
• High degree of discretion, professionalism, and attention to detail
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and Zoom
• Experience with nonprofit governance or board operations (preferred)
• Familiarity with CRM platforms such as Salesforce (preferred)
• Background in healthcare or mission-driven organizations (preferred)

Additional Notes

This engagement emphasizes responsiveness, governance coordination, and dependable executive support. Scope and hours may be refined over time based on organizational needs and mutual alignment.