Strategic Executive Operations Assistant

DZConneX Solutions Ltd; City of Middletown (NY); On-site; USD 55,000 - 83,000; Full time

Job summary

Day & Zimmermann is seeking an Executive Operations Assistant to support the President and leadership team. You will manage calendars, coordinate meetings, travel, and executive communications, and prepare reports, presentations, and correspondence with precision.

You’ll track deadlines, handle sensitive information with discretion, and oversee large-scale events from planning to on-site execution, including budgets, vendors, and registrations.

Qualifications

• H.S. Diploma or GED required.
• AA or BA/BS preferred.
• 5+ years of executive administrative or operations support experience.
• Experience supporting senior executives in a fast-paced environment preferred.
• Experience with event planning, logistics, or facilities coordination preferred.
• Must possess a valid REAL ID-compliant driver’s license or current passport.
• Background screening is required for all candidates.

Responsibilities

• Manage the President’s calendar, priorities, and daily office operations.
• Coordinate meetings, travel, and executive communications.
• Prepare reports, presentations, and correspondence.
• Track deadlines and ensure timely follow-ups on key initiatives.
• Coordinate booth setup, staffing, and materials for major conferences.
• Oversee office/scheduling and vendor payments.

Skills

Organizational skills

Attention to detail

Discretion

Communication

Independent work

MS Office

Education

H.S. Diploma or GED

AA/BA preferred

Tools

Microsoft Office

Administrative systems

Job description

Day & Zimmermann is seeking an Executive Operations Assistant to support the President and leadership team. You will manage calendars, coordinate meetings, travel, and executive communications, and prepare reports, presentations, and correspondence with precision.

You’ll track deadlines, handle sensitive information with discretion, and oversee large-scale events from planning to on-site execution, including budgets, vendors, and registrations.