Strategic Executive Assistant to C‑Suite Leaders

MDVIP; Boca Raton (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

MDVIP in Boca Raton, FL seeks an Executive Assistant to support multiple C-suite executives. You will manage complex calendars, coordinate travel, prepare presentations, and ensure smooth day-to-day operations in a fast-paced, confidential environment.

The role requires outstanding organizational and communication skills, discretion, and the ability to prioritize across competing priorities while collaborating with leaders across the organization.

Qualifications

• Bachelor's degree required.
• Five or more years supporting senior executives; C-suite support preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams; experience with scheduling tools.
• Excellent organizational, written, and verbal communication skills with the ability to manage multiple priorities discreetly.

Responsibilities

• Manage complex calendars, schedule meetings, coordinate travel for multiple C-suite executives.
• Prepare correspondence, presentations, agendas, reports, and other materials while maintaining confidentiality.
• Track action items, deadlines, and follow up on executive initiatives.
• Liaise between executives, employees, Board members, external partners and stakeholders.
• Support strategic projects and events; improve administrative processes.

Skills

calendar management

travel coordination

executive support

presentation preparation

confidentiality

communication skills

organizational skills

multi-executive support

discretion

Education

Bachelor's degree

5+ years executive support

Tools

Microsoft Office

Microsoft Teams

Travel management tools

Calendar tools

Job description

MDVIP in Boca Raton, FL seeks an Executive Assistant to support multiple C-suite executives. You will manage complex calendars, coordinate travel, prepare presentations, and ensure smooth day-to-day operations in a fast-paced, confidential environment.

The role requires outstanding organizational and communication skills, discretion, and the ability to prioritize across competing priorities while collaborating with leaders across the organization.