Strategic Executive Assistant & Office Manager

Jerseydigs; Collingswood (NJ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Full medical benefits

401(k) retirement plan with company 
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Paid time off

Job summary

Jerseydigs is seeking an Executive Assistant / Office Administrator to provide high-level administrative and operational support to the President. The role involves managing complex schedules, coordinating travel, preparing presentations, and handling confidential correspondence in a fast-paced office environment.

The ideal candidate will be proactive, highly organized, discreet, and capable of balancing executive support with office operations.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred.
• Minimum of 5 years of experience in an executive support, office administration, or senior administrative role, preferably within property management, real estate, construction, or a related industry.
• Demonstrated experience supporting a senior executive in a fast-paced business environment.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting demands with accuracy and poise.
• Excellent written and verbal communication skills, with strong business writing and presentation support capabilities.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with Yardi Voyager preferred.
• Experience using AI tools to improve efficiency and streamline administrative tasks.
• High level of discretion, professionalism, and emotional maturity when handling confidential matters and executive communications.
• Ability to work independently, take initiative, and exercise sound judgment with minimal supervision.

Responsibilities

• Manage the President's calendar, scheduling priorities, travel arrangements, and meeting logistics.
• Prepare agendas, materials, and follow-up actions for meetings.
• Draft letters, emails, presentations, and reports in the President's voice.
• Handle confidential correspondence and communications with professionalism and discretion.
• Maintain organized files and records for the President and company matters.
• Prepare and submit expense reports and track approvals.
• Coordinate with internal departments and external service providers to support operations.
• Plan and execute company events, including the annual conference, with registration and payments.

Skills

Calendar management

Executive support

Discretion

Microsoft Office

Yardi Voyager

AI tools

Communication skills

Independent work

Education

Bachelor’s degree in Business Administration, Communications, Office Management, or related field

Tools

Yardi Voyager

AI tools

Job description

Jerseydigs is seeking an Executive Assistant / Office Administrator to provide high-level administrative and operational support to the President. The role involves managing complex schedules, coordinating travel, preparing presentations, and handling confidential correspondence in a fast-paced office environment.

The ideal candidate will be proactive, highly organized, discreet, and capable of balancing executive support with office operations.