Strategic Executive Assistant to Senior Leaders

SANMINA-SCI TECHNOLOGY INDIA PRIVATE LIMITED; Secaucus (NJ); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Competitive base salary

Bonus eligibility

401(k) retirement plan

Tuition reimbursement

Medical, dental, vision coverage

Mental health resources

Life and disability insurance

Paid time off

Job summary

ZT Systems seeks an Executive Administrative Assistant to provide strategic, proactive support to Senior Executives. You will manage complex calendars, coordinate domestic/international travel, prepare expense reports, and track CAPEX, contracts, and invoices.

Collaboration with HR on onboarding and engagement is included, along with calendar and correspondence management. Ideal candidates have a bachelor’s degree and 5+ years supporting senior leadership, strong organizational skills, and the

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 5 years of executive or administrative assistant experience supporting senior leaders.
• Strong organizational and multitasking abilities in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to Senior Executives, including calendar management, scheduling, correspondence, and meeting coordination.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Prepare and submit expense reports and assist with review and approval of team expenses.
• Manage executive priorities by evaluating competing demands and proactively adjusting schedules and workflows.
• Create, submit, and track CAPEX requests, change orders, contracts, invoices, and other business documentation.
• Monitor purchase orders and invoices through SAP and ensure timely processing and reconciliation.
• Reconcile purchase orders, invoices, and CAPEX projects against budgets and accounting records.
• Maintain and manage department distribution lists and shared inboxes, ensuring inquiries are routed appropriately.
• Assist with the preparation of presentations, reports, and executive communications by gathering and organizing key information and documentation.
• Coordinate employee onboarding activities and partner with Human Resources on employee recognition and engagement initiatives.
• Manage conference room scheduling, visitor coordination, vendor interactions, and catering arrangements.
• Support department purchasing, budget tracking, and expense management processes.
• Assist with departmental meetings, offsites, events, and special projects from planning through execution.
• Provide general administrative support, including filing, scanning, document preparation, and records management.
• Serve as a collaborative partner across teams, providing backup support and ensuring seamless operations.
• Anticipate executive and organizational needs, proactively identifying opportunities to improve efficiency and effectiveness.

Skills

Calendar management

Travel coordination

Executive support

Budget & expenses tracking

Communication skills

Independent work

Discretion with confidential info

Cross-functional collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

SAP

DocuSign

Google Workspace

Job description

ZT Systems seeks an Executive Administrative Assistant to provide strategic, proactive support to Senior Executives. You will manage complex calendars, coordinate domestic/international travel, prepare expense reports, and track CAPEX, contracts, and invoices.

Collaboration with HR on onboarding and engagement is included, along with calendar and correspondence management. Ideal candidates have a bachelor’s degree and 5+ years supporting senior leadership, strong organizational skills, and the