Strategic Executive Assistant to C-Level | Travel & Ops

DCL Logistics; Fremont (CA); On-site; USD 47,000 - 59,000; Full time

Job summary

DCL Logistics is seeking an Executive Assistant & Office Coordinator to provide strategic administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role drives calendar precision, travel logistics, and flawless daily office operations in a fast-paced logistics environment.

The ideal candidate has 5+ years of executive support experience, strong Excel skills, and a track record of handling confidential information with discretion.

Qualifications

• Minimum 5+ years of executive administrative support (C-suite or senior leadership level preferred).
• Proven experience managing complex, multi-city travel itineraries.
• Demonstrated ability to support multiple executives simultaneously.
• Strong Excel proficiency — comfortable working with data, tracking, and analysis.
• Experience writing executive-level correspondence.

Responsibilities

• Manage President's calendar with precision, coordinating complex scheduling across internal leadership, client meetings, and board-level interactions.
• Coordinate complex, multi-city travel itineraries for executives (domestic and international) and manage travel expenses.
• Serve as primary point of contact for office operations and facilities management.
• Prepare executive summaries, meeting agendas, and briefing materials for executives.
• Draft and edit executive-level communications and maintain confidential information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Office operations

Tools

Microsoft Excel

Job description

DCL Logistics is seeking an Executive Assistant & Office Coordinator to provide strategic administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role drives calendar precision, travel logistics, and flawless daily office operations in a fast-paced logistics environment.

The ideal candidate has 5+ years of executive support experience, strong Excel skills, and a track record of handling confidential information with discretion.