Strategic Executive Assistant & Travel Coordinator

KUKA; Shelby Township (MI); On-site; USD 58,000 - 72,000; Full time

Job summary

KUKA is seeking an experienced Administrative Assistant to support the VP of Business Operations and US VP of Sales. The role involves coordinating travel, timekeeping, expenses, and cross-department activities to ensure timely execution of strategies.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. On-site work and cross-functional collaboration are essential.

Qualifications

• Associate degree and three years of related administrative experience or an equivalent combination of experience and education.
• Proficiency in Outlook, Teams, Word, Excel, PowerPoint, Internet, E-mail, SharePoint, Journyx or equivalent are essential.
• Requires experience with international travel arrangements, expense reports, event planning, customer relationship-building and management of multiple priorities.
• Organizational skills and the ability to maintain confidentiality are required.

Responsibilities

• Travel, Time, and Expense Management; provides travel policy, timekeeping, and expense process training for all new employees reporting to VP of Business Operations and VP of Sales.
• Timekeeping administration and back-up for new user set-up.
• Project creation backup, project access, and PTO modifications.
• Manage organizational charts and corporate presentations; oversee meetings, workshops, and corporate events.
• Coordinate regular company meetings, minutes, and calendar management for Executives.
• Support on-site customer visit organization and maintain conference rooms and communications.

Skills

Outlook proficiency

Microsoft Teams

Calendar management

Communication

Education

Associate degree

Tools

Excel

PowerPoint

SharePoint

Journyx

Job description

KUKA is seeking an experienced Administrative Assistant to support the VP of Business Operations and US VP of Sales. The role involves coordinating travel, timekeeping, expenses, and cross-department activities to ensure timely execution of strategies.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. On-site work and cross-functional collaboration are essential.