Executive PA to CEO - Strategic Admin & Travel Lead

Kensui; Wichita (KS); On-site; USD 29,432 - 35,318; Full time

Job summary

Kensui Fitness is seeking an Executive Personal Assistant to support the CEO with a mix of business, personal, and lifestyle tasks in Warsaw. This role is not a standard office position; it requires discretion, independence, and strong organizational skills.

The ideal candidate handles travel coordination, calendar management, errands, household coordination, and light admin work, maintaining reliability and confidentiality in a fast-paced environment.

Qualifications

• Based in Warsaw
• Fluent or strong English
• Polish language ability strongly preferred
• Highly reliable, punctual, and organized
• Detail-oriented and good at follow-through
• Comfortable with business and personal tasks
• Able to use Google Calendar, Sheets, Gmail, WhatsApp, and basic productivity tools
• Practical problem-solver who can work independently
• Discreet, trustworthy and professional

Responsibilities

• Managing calendar, appointments, reminders, and follow-ups
• Booking flights, hotels, restaurants, doctors, events, and tickets
• Running errands around Warsaw
• Grocery shopping and basic household shopping
• Coordinating cleaners, repair people, deliveries, and service providers
• Hiring and managing household help when needed
• Light household organization and tidying
• Basic cooking or meal prep
• Handling simple business/admin tasks for Kensui Fitness
• Researching suppliers, services, products, restaurants, travel options, or local vendors
• Managing receipts, invoices, payments, and simple records
• Coordinating with employees, freelancers, contractors, or service providers
• Helping organize documents and day-to-day logistics

Skills

English proficiency

Polish language ability

Highly reliable

Organized

Tools

Google Calendar

Gmail

Google Sheets

WhatsApp

Job description

Kensui Fitness is seeking an Executive Personal Assistant to support the CEO with a mix of business, personal, and lifestyle tasks in Warsaw. This role is not a standard office position; it requires discretion, independence, and strong organizational skills.

The ideal candidate handles travel coordination, calendar management, errands, household coordination, and light admin work, maintaining reliability and confidentiality in a fast-paced environment.