Strategic Executive Assistant to Leadership

Kibo Capital; Crossville (TN); On-site; USD 60,000 - 78,000; Full time

Job summary

Kibo Capital seeks an Executive Assistant to be a trusted operational partner to the executive team, ensuring focus and efficiency across calendars, communications, and meeting logistics.

The role requires discretion, strong organizational skills, and the ability to handle confidential information while coordinating with senior leaders and external contacts. Office-based with some travel may be involved.

Qualifications

• Minimum four years of administrative or executive-support experience.
• Experience supporting senior leadership.
• Strong communication, organization, proofreading, and follow-through skills.
• Discretion when handling sensitive information.
• Ability to manage competing priorities and work independently.

Responsibilities

• Manage executive calendars, meetings, travel arrangements, and related logistics.
• Prepare and edit correspondence, reports, presentations, and meeting materials.
• Coordinate board and committee meetings, assemble packets, and prepare draft minutes.
• Track deadlines and action items; coordinate follow-up with internal teams and external contacts.
• Organize confidential records and communications with appropriate access control.
• Prepare expense reports and coordinate administrative needs.
• Support special projects as assigned.

Skills

Communication skills

Organization

Proofreading

Discretion

Multitasking

Independence

Education

High school diploma or equivalent

College education or equivalent experience

Tools

Microsoft Office

Job description

Kibo Capital seeks an Executive Assistant to be a trusted operational partner to the executive team, ensuring focus and efficiency across calendars, communications, and meeting logistics.

The role requires discretion, strong organizational skills, and the ability to handle confidential information while coordinating with senior leaders and external contacts. Office-based with some travel may be involved.