Executive Admin & Project Lead

Northwestern Medicine; Chicago (IL); On-site; USD 55,000 - 72,000; Full time

Job summary

Northwestern Medicine is seeking an Executive Administrative Assistant to provide executive-level support to Department Chairs and Vice Presidents. The role requires independent judgment, superb organization, and strong interpersonal skills, with proficient use of Word, Excel, and PowerPoint.

Responsibilities include managing calendars, coordinating meetings and events, handling confidential materials, and acting as a gatekeeper for the executive office.

Qualifications

• Associate degree or equivalent relevant work experience.
• 3-5 years of experience in a business office with a strong emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, and Excel.
• Ability to organize and think independently. Excellent interpersonal skill.

Responsibilities

• Independently performs high level administrative work supporting executive level personnel.
• Serves as project manager for special projects; conducts studies and analyses and makes recommendations.
• Creates and revises systems and procedures by analyzing operating practices and forms control.
• Manages calendar; sets meeting priorities and materials needed; ensures appropriate attendees.
• Screens incoming email, mail, and telephone calls; routes and prioritizes communications.
• Plans and executes events, activities, and meetings.
• Prepares and distributes materials for presentations to staff at all levels.
• Maintains confidentiality of sensitive information and communicates on behalf of the Executive.
• Acts as a gatekeeper to protect the executive's time and relationships with internal/external customers.
• Records meeting discussions and conclusions.

Skills

Microsoft Office

PowerPoint

Excel

Calendar management

Communication

Education

Associate degree

Job description

Northwestern Medicine is seeking an Executive Administrative Assistant to provide executive-level support to Department Chairs and Vice Presidents. The role requires independent judgment, superb organization, and strong interpersonal skills, with proficient use of Word, Excel, and PowerPoint.

Responsibilities include managing calendars, coordinating meetings and events, handling confidential materials, and acting as a gatekeeper for the executive office.