Executive Support & Projects Coordinator

Northwestern Medicine; Chicago (IL); On-site; USD 55,000 - 85,000; Full time

Job summary

Northwestern Medicine is seeking an Executive Administrative Assistant to provide high-level support to Department Chairs and Vice Presidents. You will manage calendars, coordinate meetings, and prepare presentation materials while exercising independent judgment on projects.

The role requires discretion with sensitive information and strong interpersonal skills. The ideal candidate has 3–5 years in a business office, proficiency in Microsoft Office Suite, and the ability to work flexibly in a

Qualifications

• Associate degree or equivalent relevant work experience.
• 3-5 years of experience in a business office with a strong emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, and Excel.
• Ability to organize and think independently; excellent interpersonal skill.

Responsibilities

• Provide executive-level administrative support to Department Chairs and Vice Presidents.
• Serve as a project manager for special projects and conduct analyses to resolve issues.
• Manage calendar, plan meetings, and prepare materials for presentation to executives.
• Maintain confidentiality of highly sensitive information and communicate on behalf of the Executive.

Skills

Microsoft Office

PowerPoint

Excel

Education

Associate degree or equivalent

Tools

Microsoft Office

PowerPoint

Excel

Job description

Northwestern Medicine is seeking an Executive Administrative Assistant to provide high-level support to Department Chairs and Vice Presidents. You will manage calendars, coordinate meetings, and prepare presentation materials while exercising independent judgment on projects.

The role requires discretion with sensitive information and strong interpersonal skills. The ideal candidate has 3–5 years in a business office, proficiency in Microsoft Office Suite, and the ability to work flexibly in a