Strategic Executive Assistant to VP Ops

Baptist Health (Jacksonville); United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Baptist Health's Wolfson Children’s Hospital in Jacksonville, FL seeks a Senior Administrative Assistant to support the Vice Presidents of Operations and Patient Care Services. You will manage calendars, coordinate meetings, draft correspondence, and ensure confidential, efficient operations across leadership teams.

Ideal candidates are highly organized, proactive, and discreet, with extensive experience in executive support and strong MS Office skills including PowerPoint and Excel.

Qualifications

• More than 5 years of executive administrative support experience.
• High School Diploma or equivalent required.
• AA or AS degree preferred.

Responsibilities

• Provide high-level administrative support to ensure efficient daily operations.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Respond to telephone inquiries and serve as a professional point of contact.
• Draft, prepare, and manage correspondence, reports, and documents.
• Maintain organized electronic files, records, and administrative documentation.
• Coordinate meeting logistics and travel arrangements as needed.
• Develop and prepare PowerPoint presentations, spreadsheets, and reports.
• Utilize Microsoft Office to support administrative and operational needs.
• Manage multiple assignments and deadlines with accuracy and confidentiality.

Skills

Calendar management

Executive support

Meetings coordination

Travel arrangements

Documentation drafting

Microsoft Office

Education

High school diploma

AA/AS degree preferred

Tools

Microsoft Office Suite

PowerPoint

Excel

Job description

Baptist Health's Wolfson Children’s Hospital in Jacksonville, FL seeks a Senior Administrative Assistant to support the Vice Presidents of Operations and Patient Care Services. You will manage calendars, coordinate meetings, draft correspondence, and ensure confidential, efficient operations across leadership teams.

Ideal candidates are highly organized, proactive, and discreet, with extensive experience in executive support and strong MS Office skills including PowerPoint and Excel.