Senior Administrative Assistant, Wolfson Children's Hospital

Wolfson Children's Hospital; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Baptist Health (Jacksonville) is seeking a Senior Administrative Assistant to support Wolfson Children's Hospital in Jacksonville, FL. The role provides high-level admin support to two VPs, handles calendars, meeting coordination, and travel logistics while ensuring confidentiality and professionalism.

Ideal candidates have 5+ years in executive support and a healthcare setting is a plus. This on-site position focuses on efficient operations and seamless communication across leadership teams.

Qualifications

• 5+ years of executive administrative support experience.
• Healthcare environment experience is a plus.

Responsibilities

• Provide high-level administrative support to VP Operations and VP Patient Care Services.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Draft professional correspondence, reports, and documents.
• Coordinate travel arrangements and related logistics.
• Prepare PowerPoint presentations and other business documents.

Education

High School Diploma or equivalent

AA/AS degree preferred

Job description

About Wolfson Children’s HospitalWolfson Children’s Hospital is the only children’s hospital in the region, and is ranked by U.S. News & World Report among the best children’s hospitals in the U.S. We’re a part of Baptist Health, which is recognized as a top place to work in health care and features several centers of excellence, including Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.Senior Administrative Assistant, Wolfson Children's HospitalBaptist Health is seeking an experienced, highly organized, and detail-oriented Senior Administrative Assistant to join our team at Wolfson Children's Hospital in Jacksonville, Florida.This position provides high-level administrative support to the Vice President of Operations and the Vice President of Patient Care Services at Wolfson Children's Hospital. The Senior Administrative Assistant will play a key role in supporting daily operations, managing executive calendars, coordinating meetings, preparing correspondence, and ensuring effective communication across leadership teams.The ideal candidate is a proactive, resourceful, and highly organized professional who thrives in a fast-paced healthcare environment. This individual must be comfortable supporting multiple executives, managing competing priorities, anticipating leadership needs, and maintaining a high level of professionalism, discretion, and confidentiality.Job Responsibilities:As a Senior Administrative Assistant, you will:Provide high-level administrative support to ensure efficient daily operations.Manage complex calendars, schedule appointments, and coordinate meetings.Respond to telephone inquiries and serve as a professional point of contact for internal and external stakeholders.Draft, prepare, and manage professional correspondence, reports, and documents.Maintain organized electronic files, records, and administrative documentation.Coordinate meeting logistics, including scheduling, preparation of materials, and follow-up communication.Arrange travel, lodging, and related accommodations as needed.Develop and prepare PowerPoint presentations, spreadsheets, flowcharts, reports, and other business documents.Utilize Microsoft Office and other desktop technologies to support administrative and operational needs.Manage multiple assignments and deadlines while maintaining accuracy, confidentiality, and attention to detail.Perform additional administrative responsibilities and special projects as assigned.Experience Required:More than 5 years of executive administrative support experience.Education Required:High School Diploma or equivalent required.Associate of Arts (AA) or Associate of Science (AS) degree preferred.Primary Location:Downtown - Main Building