Executive Assistant to Senior Leadership

Baptist Health Care; Pensacola (FL); On-site; USD 25,000 - 39,000; Part time

Job summary

Baptist Health Care in Pensacola, FL seeks an Executive Assistant to support a senior vice president and senior leaders. You will manage calendars, schedule meetings, prepare agendas, minutes, and communications to keep leadership focused and productive.

The role requires 3 years of executive support experience, strong Microsoft Office skills, discretion, and the ability to handle multiple tasks with attention to detail. This is a part-time, on-site position in a hospital setting.

Qualifications

• High School Diploma or Equivalent Required
• 3 years Experience as an executive assistant supporting high level executives. Required
• Proficiency in Microsoft Office Suite & other software programs.

Responsibilities

• Answers telephones, prioritizes, screens and redirects calls.
• Maintains electronic appointment calendars; prepares meeting agendas, minutes, and base PowerPoints for division meetings conducted by the leader.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Composes, types and prepares correspondences, memos, charts, tables, graphs, business plans, etc.; proofreads copy for spelling, grammar and layout; maintains files.
• Greet visitors and answer questions; direct visitors/callers to the appropriate person or department.

Skills

Organized

Written communication

Multi-tasking

Self-motivated

Time management

Tools

Microsoft Office Suite

Job description

Baptist Health Care in Pensacola, FL seeks an Executive Assistant to support a senior vice president and senior leaders. You will manage calendars, schedule meetings, prepare agendas, minutes, and communications to keep leadership focused and productive.

The role requires 3 years of executive support experience, strong Microsoft Office skills, discretion, and the ability to handle multiple tasks with attention to detail. This is a part-time, on-site position in a hospital setting.