Strategic Executive Assistant to VP of Advancement

Biola University, Inc.; La Mirada (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

Biola University invites applications for an Executive Assistant to the Vice President of University Advancement (VPUA). This role provides high‑level support, ensures operational excellence, and partners with leaders across the division to advance fundraising and external engagement.

The position requires a Bachelor's degree, 40 hours/week, on‑site campus in La Mirada, CA, and experience in executive administration, donor relations, and budget oversight.

Qualifications

• 5+ years of experience in executive‑level administrative support.
• Experience in development, donor relations or higher education is preferred.
• Proficient in Google Suite and Microsoft Office.
• Demonstrated calendar management for executives, including scheduling and events.
• Strong written and verbal communication skills and professional discretion.
• Experience with fundraising/donor management CRM (Raiser’s Edge preferred).

Responsibilities

• Serve as trusted partner to the VPUA, aligning priorities and facilitating execution.
• Gatekeeper for the VPUA’s schedule, travel, and meetings.
• Coordinate engagement with President’s Office and Advancement leadership; liaise on donor initiatives.
• Draft and prepare high‑level reports, donor proposals, and gift acknowledgments.
• Support budget planning and financial tracking within Cognos for the VPUA.
• Prepare meeting materials, agendas, and minutes for Advancement meetings.
• Provide hospitality and professional representation to donors, alumni, and partners.

Skills

Executive support

Calendar management

Donor relations

Communication

Discretion

CRM systems

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Job description

Biola University invites applications for an Executive Assistant to the Vice President of University Advancement (VPUA). This role provides high‑level support, ensures operational excellence, and partners with leaders across the division to advance fundraising and external engagement.

The position requires a Bachelor's degree, 40 hours/week, on‑site campus in La Mirada, CA, and experience in executive administration, donor relations, and budget oversight.