Strategic EA to VP of Advancement & Alumni Engagement

Beloit-College; Beloit (WI); On-site; USD 65,000 - 95,000; Full time

Job summary

Beloit College in Beloit, WI seeks an Executive Assistant to the Vice President for Advancement and Alumni Engagement. The role provides executive-level support, manages the calendar, communications, and the division's budget, and coordinates travel and meetings with alumni, trustees, faculty, and staff.

The ideal candidate has 5+ years in a high-responsibility role, strong discretion, and expert proficiency in Microsoft Office and Google Workspace.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree desirable.
• 5+ years in a dependable, high-responsibility position.

Responsibilities

• Maintain the Vice President's calendar and handle communications with discretion.
• Ensure timely information flow to/from the Vice President and Division.
• Foster cooperation between division members and teams.
• Manage division budget, reconciliations, travel expenses, and expenditures.
• Prepare materials for meetings with College President, Senior Staff, and Trustees.
• Coordinate domestic and international travel; arrange logistics and itineraries.
• Schedule meetings with volunteers and investors.
• Prepare VP action reports on alumni engagement and involvement.
• Provide general office support and oversee student workers.
• Prepare agendas, minutes, and board-related materials.
• Foster trust, collegiality, and a productive work environment.
• Maintain high standards of conduct and confidentiality.

Skills

Calendar management

Discretion

Communication

Team collaboration

Microsoft Office

Google Workspace

Budget management

Travel coordination

Education

High school diploma

Bachelor's degree desirable

Tools

Microsoft Office

Google Workspace

Database systems

Job description

Beloit College in Beloit, WI seeks an Executive Assistant to the Vice President for Advancement and Alumni Engagement. The role provides executive-level support, manages the calendar, communications, and the division's budget, and coordinates travel and meetings with alumni, trustees, faculty, and staff.

The ideal candidate has 5+ years in a high-responsibility role, strong discretion, and expert proficiency in Microsoft Office and Google Workspace.