Strategic Executive Assistant & Projects Lead

Cal Poly Associated Students, Inc; San Luis Obispo (CA); On-site; USD 88,000 - 141,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long Term Disability Insurance

CalPERS

Social Security (FICA)

Paid State Holidays

Vacation Time

Sick Leave

Personal Holiday

Birthday Holiday

Workers' Compensation Insurance

Unemployment Insurance

Job summary

Cal Poly Associated Students, Inc seeks an Executive Assistant to provide comprehensive executive and strategic administrative support to the ASI Executive Director. The role partners with leadership to manage confidential matters, coordinate strategic initiatives, and develop executive communications and presentations in a fast-paced environment.

Based at Cal Poly, San Luis Obispo, CA, the position requires strong organizational skills, professional diplomacy, and the ability to anticipate

Qualifications

• Graduation from a four-year college or university (8 years of applicable experience may be substituted).
• Minimum three (3) years of experience, five (5) years preferred, in related roles.
• Experience in a college or university setting preferred.
• Ability to manage confidential information with discretion.
• Exceptional written communication and executive-reporting capabilities.

Responsibilities

• Manage Executive Director's calendar aligning commitments with priorities and coordinating meetings.
• Coordinate travel plans for Executive Director.
• Prepare agendas, materials, and communications for executive meetings; document decisions and follow-ups.
• Develop executive communications and presentations reflecting the Director's priorities.
• Support budget-related processes and expense management for the Executive Director.

Skills

Project management

Executive communications

Discretion & diplomacy

Meeting scheduling

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Project management tools

Job description

Cal Poly Associated Students, Inc seeks an Executive Assistant to provide comprehensive executive and strategic administrative support to the ASI Executive Director. The role partners with leadership to manage confidential matters, coordinate strategic initiatives, and develop executive communications and presentations in a fast-paced environment.

Based at Cal Poly, San Luis Obispo, CA, the position requires strong organizational skills, professional diplomacy, and the ability to anticipate