Strategic Executive Assistant to VP/ED

The Johns Hopkins University; Washington (District of Columbia); Hybrid; USD 64,000 - 113,000; Full time

Job summary

The Johns Hopkins University Bloomberg Center in Washington, DC, seeks an Executive Specialist to support the VP/ED and COS, coordinating calendars, meetings, briefings, and materials to ensure timely execution of priorities.

The role demands exceptional written and verbal communication, discretion with confidential information, strong project management, and the ability to balance multiple priorities across the Federal Strategy and HBC teams, including occasional evenings and weekends.

Qualifications

• Bachelor’s Degree required.
• Five years of relevant experience in academic, business, research, or development activities.
• Additional education may substitute for required experience per JHU rules.

Responsibilities

• Provide comprehensive administrative support to VP/ED and COS, including calendar management, prioritization, and high-level meeting coordination.
• Coordinate meetings, prepare agendas, attend meetings, and track deliverables with leadership teams.
• Prepare materials for meetings, including briefings, decks, and memos ensuring readiness for internal and external discussions.
• Support Board of Trustees co-secretary duties, including committee prep, speaker coordination, and executive summaries.
• Handle expense reporting, travel arrangements, purchases, and invoices in compliance with university standards.
• Provide event staffing support for VP-level engagements and coordinate staffing as needed.
• Draft announcements, correspondence, and emails; support communications to external audiences such as Congressional offices.

Skills

Communication

Discretion

Project management

Prioritization

Team collaboration

Attention to detail

Meeting coordination

Education

Bachelor’s degree

Job description

The Johns Hopkins University Bloomberg Center in Washington, DC, seeks an Executive Specialist to support the VP/ED and COS, coordinating calendars, meetings, briefings, and materials to ensure timely execution of priorities.

The role demands exceptional written and verbal communication, discretion with confidential information, strong project management, and the ability to balance multiple priorities across the Federal Strategy and HBC teams, including occasional evenings and weekends.