Senior Executive Scheduler & Operations Coordinator

The Johns Hopkins University; Baltimore (MD); On-site; USD 30,031 - 52,073; Full time

Job summary

The Johns Hopkins University in Baltimore, MD seeks a Sr. Administrative Coordinator to support the Executive Vice President, Chief of Staff.

Responsible for a wide range of administrative duties, the role requires high confidentiality, judgment, and ability to manage tight deadlines. Key duties include managing the EVP calendar, coordinating with senior staff, organizing meetings with high-level stakeholders, and ensuring timely, well-organized materials for topics and topics.

Qualifications

• High school diploma or GED required.
• Four years of related experience required.
• Additional education may substitute for experience per policy.
• Bachelor's degree strongly preferred.
• Ability to work in a fast-paced environment with confidentiality.

Responsibilities

• Manage daily calendar for the EVP, including meetings, travel and events.
• Collaborate with Executive Specialist and Deputy Chief of Staff to resolve scheduling conflicts.
• Adjust the EVP's schedule as priorities shift throughout the day.
• Organize meetings with high-level constituencies and prepare materials.
• Prioritize and track approvals requiring the EVP’s attention.
• Gather materials from other offices for upcoming meetings.

Skills

Excellent verbal communication

Written communication

Organizational skills

Attention to detail

Problem-solving

Education

High school diploma or GED

Four years related experience

Bachelor's degree preferred

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

The Johns Hopkins University in Baltimore, MD seeks a Sr. Administrative Coordinator to support the Executive Vice President, Chief of Staff.

Responsible for a wide range of administrative duties, the role requires high confidentiality, judgment, and ability to manage tight deadlines. Key duties include managing the EVP calendar, coordinating with senior staff, organizing meetings with high-level stakeholders, and ensuring timely, well-organized materials for topics and topics.