Strategic Executive Specialist

The Chronicle Of Higher Education, Inc.; Washington (District of Columbia); Hybrid; USD 64,000 - 113,000; Full time

Job summary

The Johns Hopkins University Bloomberg Center (HBC) in Washington, DC seeks an Executive Specialist to support the VP/ED and Chief of Staff, aligning two portfolios for high-impact results. This role demands discretion, strategic calendar management, and strong written communication to coordinate internal and external engagements.

Responsibilities include preparing materials, coordinating meetings, travel, and budgets, and guiding special projects across HBC and the Office of Federal Strategy.

Qualifications

• Bachelor's Degree; five years of experience supporting academic, business, research, and/or development activities.
• Ability to manage sensitive information with discretion and maintain confidentiality.

Responsibilities

• Provide comprehensive administrative support to VP/ED and COS, including calendar management and prioritization.
• Coordinate meetings, prepare agendas, track deliverables and ensure prep for internal and external discussions.
• Prepare materials for meetings, briefings, and correspondence to ensure topics are ready for discussion.
• Board of Trustees co-secretary support: scheduling prep meetings, inviting speakers, drafting reports/decks, minute-taking.
• Coordinate expense reporting, travel arrangements, purchases, and invoicing in line with university policies.
• Provide event support and onsite staffing for VP-level engagements.
• Draft announcements, correspondence, and emails.
• Communicate with Congressional offices and other external audiences as needed.
• Manage special projects and cross-team coordination.

Skills

Communication skills

Judgement

Discretion

Attention to detail

Project management

Multitasking

Proactive

Team player

Evening hours

Education

Bachelor's Degree

Job description

The Johns Hopkins University Bloomberg Center (HBC) in Washington, DC seeks an Executive Specialist to support the VP/ED and Chief of Staff, aligning two portfolios for high-impact results. This role demands discretion, strategic calendar management, and strong written communication to coordinate internal and external engagements.

Responsibilities include preparing materials, coordinating meetings, travel, and budgets, and guiding special projects across HBC and the Office of Federal Strategy.