Strategic Executive Assistant to VP

Avex Music Group; West Hollywood (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Avex Music Group in West Hollywood, CA seeks an Executive Assistant to the VP to support senior leadership with personal and administrative tasks, scheduling, and day-to-day operations. The ideal candidate is discreet, proactive, and highly organized, capable of thriving in a fast-paced environment.

Responsibilities include managing the VP’s calendar, coordinating domestic and international travel, drafting correspondence, taking minutes, expense tracking, and collaborating with internal teams

Qualifications

• Excellent written and verbal communication skills.
• Self-motivated team player with strong organizational abilities.
• Discretion and strong judgment in handling confidential information.
• Detail-oriented and proactive with the ability to manage multiple priorities.

Responsabilités

• Manage and prioritize the VP’s calendar for calls, meetings, and events.
• Coordinate domestic and international travel arrangements and partner visits.
• Liaise with executive leadership, staff, partners, and legal teams.
• Handle correspondence and time-sensitive communications.
• Prepare materials for meetings and take minutes; track action items.
• Manage VP expense tracking and reporting.
• Collaborate with internal departments on projects.
• Maintain confidentiality and exercise discretion.

Connaissances

Communication

Self-motivation

Teamwork

Organization

Attention to detail

Judgment and discretion

Professional work ethic

Autonomy

Proactivity

Resourcefulness

Outils

Google Workspace

Microsoft Office

Zoom

Description du poste

Avex Music Group in West Hollywood, CA seeks an Executive Assistant to the VP to support senior leadership with personal and administrative tasks, scheduling, and day-to-day operations. The ideal candidate is discreet, proactive, and highly organized, capable of thriving in a fast-paced environment.

Responsibilities include managing the VP’s calendar, coordinating domestic and international travel, drafting correspondence, taking minutes, expense tracking, and collaborating with internal teams