Strategic Executive Assistant to VC Founder — NYC

Career Group; New York (NY); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Top tier benefits

Bonus structure

Job summary

Career Group is assisting a dynamic VC founder in NYC by seeking an Executive Personal Assistant. The role focuses on high-level calendar management, travel planning, and professional documentation.

You will coordinate closely with partners and stakeholders to enable efficient decision-making and flawless execution. The ideal candidate brings 5+ years as an EA, strong organizational and communication skills, and a proven ability to handle confidential information with discretion, while

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of experience as a personal or executive assistant, preferably in a fast-paced environment.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• High level of discretion and integrity in handling sensitive information.
• Ability to manage multiple priorities and work well under pressure.
• Excellent problem-solving skills and attention to detail.

Responsibilities

• Manage and maintain busy calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between partners and internal/external stakeholders.
• Conduct research and compile information as needed for decision-making.
• Provide high-touch personal assistance, including managing household staff, arranging personal appointments, and overseeing family events.
• Coordinate travel logistics, including flights, accommodations, and itineraries for both business and personal trips.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with personal shopping, gift planning, and managing household budgets.
• Serve as the primary point of contact for the partners, screening calls and managing correspondence.
• Facilitate communication between partners and clients, ensuring timely responses to inquiries.
• Prepare and edit written correspondence, reports, and other documents as needed.
• Maintain files, records, and databases in an organized manner.
• Implement and improve office procedures to enhance efficiency.
• Assist with special projects and ad hoc assignments as directed by the partners.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion and integrity

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Career Group is assisting a dynamic VC founder in NYC by seeking an Executive Personal Assistant. The role focuses on high-level calendar management, travel planning, and professional documentation.

You will coordinate closely with partners and stakeholders to enable efficient decision-making and flawless execution. The ideal candidate brings 5+ years as an EA, strong organizational and communication skills, and a proven ability to handle confidential information with discretion, while