Executive Assistant

Alison Brown Placement Specialists, LLC; New York (NY); Sur place; USD 108 000 - 132 000; Plein temps

Résumé du poste

Executive Coordinator to the Managing Partner at a NYC VC is an in-office, five‑days‑a‑week role. You will work directly with the Managing Partner and support the broader team across calendar strategy, research, communications, and community programming.

You will be trusted with ownership over details that keep the firm moving and its culture strong, with a network of founders and operators. Strong candidates are highly organized, discreet, and able to thrive in a fast-moving environment.

Qualifications

• 2+ years in an EA/operations/coordinator role after undergrad.
• Experience at an investment firm, startup, or consumer brand is a plus.
• Strong written and verbal communication across formal and informal settings.
• Ability to manage calendars, travel planning, and meeting prep with poise and accuracy.
• Discretion with sensitive information and professional judgment are essential.

Responsabilités

• Own the Managing Partner's calendar end to end and resolve conflicts proactively.
• Plan travel including flights, hotels, and itineraries that work in the real world.
• Prepare daily briefing docs and background materials for meetings.
• Stand up events and gatherings, handling logistics from start to finish.
• Support research and market tracking alongside investment teams and portfolio work.
• Build relationships across the firm's network and support high-touch outreach.

Connaissances

Calendar management

Organization

Communication

Discretion

Adaptability

Relationship-building

Attention to detail

Proactive problem solving

Formation

Undergraduate degree

Outils

Google Workspace

Microsoft Office

Notion

Description du poste

Executive Coordinator to Managing Partner at VC

A well-regarded NYC investment firm that backs consumer and health brands in their early days is looking for a sharp, dependable Executive Coordinator to work directly with its Managing Partner and support the broader team. The firm stays close to its founders for years, and its investors have helped bring a number of widely recognized brands to market. You will join a close-knit team where relationships matter, the work is varied and visible, and there is always something new to learn.

This isn't a simple scheduling job. You’ll touch everything from calendar strategy to research, communications, and community programming, at the center of a network of founders, operators, and leaders across consumer, health, and tech, and you will be trusted with real ownership over the details that keep the firm moving. Strong candidates are the kind of people who make chaos look effortless, catch what others miss, and take genuine pride in the firm's culture and relationships. This is an in-office role, five days a week, located in NYC, with compensation around $120K.

What You'll Do:

• Own the Managing Partner's calendar end to end: build it strategically, resolve conflicts before they become problems, and protect time for what matters most
• Handle travel planning from start to finish, booking flights and hotels and building itineraries that hold up in the real world
• Build out meeting prep, from daily briefing docs to background materials, so the team walks into every conversation ready
• Help stand up events and gatherings, from small dinners to larger offsites and panels, owning logistics start to finish
• Dig into research and market tracking alongside the Platform and Investment teams, supporting work that touches the portfolio directly
• Build relationships across the firm's network on behalf of the Founding Partner's team, supporting high-touch outreach and connection-building

What You'll Bring:

• A track record of following through. People trust you to close the loop without being asked twice
• Sharp instincts for organization, names, dates, and details rarely slip past you
• Comfort operating in a fast-moving environment where priorities shift and you can adapt without losing your footing
• 2+ years in an EA, operations, or coordinator seat after undergrad; time at an investment firm, startup, or consumer brand is a plus, not a requirement
• Communication skills sharp enough to represent the firm well in writing and in person, plus a feel for how brands show up online
• Good judgment and discretion around sensitive information, matched by real professionalism
• A 'no job too small' attitude, some genuine warmth, and real enthusiasm for the founders and companies the firm backs
• Working knowledge of Google Workspace, Microsoft Office, and Notion, and curiosity about applying AI tools to the work

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