Executive Personal Assistant to VC Founder

Career Group; New York (NY); Sur place; USD 150 000 - 175 000; Plein temps

Avantages offerts par ce poste

Top tier benefits

Bonus structure

Résumé du poste

Career Group is assisting a dynamic VC founder in NYC by seeking an Executive Personal Assistant. The role focuses on high-level calendar management, travel planning, and professional documentation.

You will coordinate closely with partners and stakeholders to enable efficient decision-making and flawless execution. The ideal candidate brings 5+ years as an EA, strong organizational and communication skills, and a proven ability to handle confidential information with discretion, while

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of experience as a personal or executive assistant, preferably in a fast-paced environment.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• High level of discretion and integrity in handling sensitive information.
• Ability to manage multiple priorities and work well under pressure.
• Excellent problem-solving skills and attention to detail.

Responsabilités

• Manage and maintain busy calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between partners and internal/external stakeholders.
• Conduct research and compile information as needed for decision-making.
• Provide high-touch personal assistance, including managing household staff, arranging personal appointments, and overseeing family events.
• Coordinate travel logistics, including flights, accommodations, and itineraries for both business and personal trips.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with personal shopping, gift planning, and managing household budgets.
• Serve as the primary point of contact for the partners, screening calls and managing correspondence.
• Facilitate communication between partners and clients, ensuring timely responses to inquiries.
• Prepare and edit written correspondence, reports, and other documents as needed.
• Maintain files, records, and databases in an organized manner.
• Implement and improve office procedures to enhance efficiency.
• Assist with special projects and ad hoc assignments as directed by the partners.

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

Discretion and integrity

Formation

Bachelor’s degree or equivalent experience

Outils

Microsoft Office Suite

Description du poste

Executive Personal Assistant to VC Founder, Flatiron, NYC

Our client is the CEO of a dynamic VC firm, focused on innovation and delivering exceptional investment strategies and superior client service. We are seeking a highly organized and proactive Executive Personal Assistant to support them in achieving his professional and personal goals. The principal is fantastic; highly intelligent, active and personable. We need a dedicated, strong thought partner to support them.

Key Responsibilities:

Executive Support:

• Manage and maintain busy calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between partners and internal/external stakeholders.
• Conduct research and compile information as needed for decision-making.

Personal Duties:

• Provide high-touch personal assistance, including managing household staff, arranging personal appointments, and overseeing family events.
• Coordinate travel logistics, including flights, accommodations, and itineraries for both business and personal trips.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with personal shopping, gift planning, and managing household budgets.

Communication:

• Serve as the primary point of contact for the partners, screening calls and managing correspondence.
• Facilitate communication between partners and clients, ensuring timely responses to inquiries.
• Prepare and edit written correspondence, reports, and other documents as needed.

Organizational Support:

• Maintain files, records, and databases in an organized manner.
• Implement and improve office procedures to enhance efficiency.
• Assist with special projects and ad hoc assignments as directed by the partners.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of experience as a personal or executive assistant, preferably in a fast-paced environment.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• High level of discretion and integrity in handling sensitive information.
• Ability to manage multiple priorities and work well under pressure.
• Excellent problem-solving skills and attention to detail.

Compensation DOE, salary range $150k-175k + Top tier benefits and bonus structure

We recommend keeping your profile up to date and gathering professional references early in your job search. WorkGrades is a free tool you can use to collect, manage, and share your references with us or with any other prospective employers. Get ahead by preparing your references early: https://www.workgrades.com/home/candidate.