Strategic Executive Assistant to the Vice Presidents

Virginia Economic Development Partnership; Richmond (VA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions based in Richmond, Virginia. The role will organize office operations, manage divisional workflows, and thrive in a fast-paced environment supporting three Vice Presidents.

Responsibilities include calendar management, travel expense review, drafting correspondence and presentations, onboarding coordination, and meeting minute

Qualifications

• Experience providing executive-level support in a corporate or government setting.
• Strong written and verbal communication skills.
• Ability to manage calendars, travel, and correspondence for executives.
• Experience with budget tracking and expense review processes.
• Ability to maintain confidentiality and professionalism at all times.

Responsibilities

• Manage and prioritize divisional workflows and VP calendars.
• Prepare drafts of correspondence and presentations for the Vice Presidents.
• Track monthly expenses and review initial travel expense submissions.
• Coordinate staff onboarding and ensure materials and equipment are prepared.
• Support VP meetings by taking notes and drafting minutes.
• Identify process improvements to streamline operations and expedite workflow.

Skills

Calendar management

Executive support

Communication skills

Attention to detail

Discretion and confidentiality

Multitasking

Team leadership/training

Adaptability

Public sector knowledge

Tools

Microsoft Office

Excel

PowerPoint

Salesforce

Job description

Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions based in Richmond, Virginia. The role will organize office operations, manage divisional workflows, and thrive in a fast-paced environment supporting three Vice Presidents.

Responsibilities include calendar management, travel expense review, drafting correspondence and presentations, onboarding coordination, and meeting minute