Strategic Executive Assistant to VP Team | Operations

JobTarget, LLC; Richmond (VA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions. This position will organize office operations, manage divisional workflows, and thrive in a fast-paced, high-demand environment supporting the Sector Divisions’ three (3) Vice Presidents.

This hybrid role is based in VEDP’s Richmond, Virginia office.

Qualifications

• Experience using Microsoft Office, especially Excel and Advanced PowerPoint.
• Experience using Salesforce preferred.
• Extensive administrative experience in an executive environment.

Responsibilities

• Manage and prioritize divisional workflows, including calendar management and appointment scheduling for the Vice Presidents.
• Manage the office budget by tracking and forecasting monthly expenses; review and approve initial travel expense submissions for divisional staff.
• Conduct research, edit, and prepare drafts of correspondence and presentations, including preliminary responses and prioritization of correspondence on behalf of the Vice Presidents.
• Identify process improvements and implement changes, as necessary, to streamline operations and expedite workflow.
• Coordinate staff onboarding by scheduling training meetings and ensuring employees have the appropriate materials and equipment.
• Support meetings led by the Vice Presidents by taking notes, drafting official meeting minutes, coordinating logistics, and maintaining meeting-related documentation.

Skills

Grammar and proofreading

Leadership and training

Flexibility and reprioritization

Communication (written and verbal)

Organization and attention to detail

Confidentiality and professionalism

Discretion and independent judgement

Multi-priority management

Adaptability to new technology

Public service sector knowledge

Tools

Microsoft Office

Excel

PowerPoint

Salesforce

Job description

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions. This position will organize office operations, manage divisional workflows, and thrive in a fast-paced, high-demand environment supporting the Sector Divisions’ three (3) Vice Presidents.

This hybrid role is based in VEDP’s Richmond, Virginia office.