Executive Assistant

Virginia Economic Development Partnership; Richmond (VA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions based in Richmond, Virginia. The role will organize office operations, manage divisional workflows, and thrive in a fast-paced environment supporting three Vice Presidents.

Responsibilities include calendar management, travel expense review, drafting correspondence and presentations, onboarding coordination, and meeting minute

Qualifications

• Experience providing executive-level support in a corporate or government setting.
• Strong written and verbal communication skills.
• Ability to manage calendars, travel, and correspondence for executives.
• Experience with budget tracking and expense review processes.
• Ability to maintain confidentiality and professionalism at all times.

Responsibilities

• Manage and prioritize divisional workflows and VP calendars.
• Prepare drafts of correspondence and presentations for the Vice Presidents.
• Track monthly expenses and review initial travel expense submissions.
• Coordinate staff onboarding and ensure materials and equipment are prepared.
• Support VP meetings by taking notes and drafting minutes.
• Identify process improvements to streamline operations and expedite workflow.

Skills

Calendar management

Executive support

Communication skills

Attention to detail

Discretion and confidentiality

Multitasking

Team leadership/training

Adaptability

Public sector knowledge

Tools

Microsoft Office

Excel

PowerPoint

Salesforce

Job description

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic, executive-level support to the Sector Divisions. This position will organize office operations, manage divisional workflows, and thrive in a fast-paced, high-demand environment supporting the Sector Divisions’ three (3) Vice Presidents.

Responsibilities:

• Manage and prioritize divisional workflows, including calendar management and appointment scheduling for the Vice Presidents
• Manage the office budget by tracking and forecasting monthly expenses; review and approve initial travel expense submissions for divisional staff
• Conduct research, edit, and prepare drafts of correspondence and presentations, including preliminary responses and prioritization of correspondence on behalf of the Vice Presidents
• Identify process improvements and implement changes, as necessary, to streamline operations and expedite workflow
• Coordinate staff onboarding by scheduling training meetings and ensuring employees have the appropriate materials and equipment
• Support meetings led by the Vice Presidents by taking notes, drafting official meeting minutes, coordinating logistics, and maintaining meeting-related documentation

Skills:

• Exceptional grammar, punctuation, and proofreading skills
• Ability to lead, manage, and train others
• Ability to respond in a flexible manner and reprioritize as situations change
• Strong communication skills (verbal and written)
• Strong organizational skills and exceptional attention to detail
• Ability to maintain strict confidentiality and professionalism
• Demonstrated experience exercising discretion and independent judgement with respect to matters of significance
• Demonstrated ability to manage multiple priorities
• Demonstrated ability to adapt to new technology and acquire new skills
• Knowledge of the public service sector and state and local government desired

Experience:

• Experience using Microsoft Office, especially Excel and Advanced PowerPoint
• Experience using Salesforce preferred
• Extensive administrative experience in an executive environment

This is a hybrid position based in VEDP’s office in Richmond, Virginia.

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship.

A valid Virginia driver’s license is required. Salary range: $60,000-$75,000. Salary commensurate with experience. Application deadline: October 9, 2026.

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabilities. It is VEDP’s intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at 1-804-545-5634 or [e-mail]. TDD 1-800-828-1120.