Executive Assistant to AVP, Instructional Initiatives

Shasta College; Redding (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Shasta College in Redding, CA is seeking a confidential executive assistant to support the President and Vice President, handling complex administrative tasks with discretion, coordinating calendars, communications, and high‑level correspondence.

You will organize and coordinate office activities, supervise student assistants, prepare confidential reports, manage budgets and spending, track the district's projects, and liaise with governance groups, faculty, staff and bargaining teams.

Qualifications

• Four years of increasingly responsible secretarial experience, preferably in a community college district at the administrative level requiring independent judgment.
• Experience handling confidential information and working with diverse stakeholders.

Responsibilities

• Performs advanced administrative, secretarial and office support for assigned office.
• Receives, gathers, and prepares information, including confidential materials.
• Assists in developing collective bargaining proposals and supports negotiations.
• Maintains record keeping and filing systems for budgets and reports.
• Coordinates activities, schedules, and communications with staff and management.

Skills

Office management

Documentation & reporting

Budget tracking

Communication skills

Tools

Database

Spreadsheet

Desktop publishing

Scheduling software

Job description

Shasta College in Redding, CA is seeking a confidential executive assistant to support the President and Vice President, handling complex administrative tasks with discretion, coordinating calendars, communications, and high‑level correspondence.

You will organize and coordinate office activities, supervise student assistants, prepare confidential reports, manage budgets and spending, track the district's projects, and liaise with governance groups, faculty, staff and bargaining teams.