Strategic Executive Assistant to the Superintendent

Young World Physical Education; Grand Rapids (MI); On-site; USD 39,000 - 54,000; Full time

Job summary

Grand Rapids Public Schools in Grand Rapids, Michigan, is seeking an Executive Assistant to the Superintendent at the Franklin Campus Administration Building. The role provides high‑level administrative support to the Superintendent and collaborates to ensure efficient operation of the Superintendent’s Office.

This position requires handling highly confidential information, coordinating complex projects, and supporting district priorities under general direction.

Qualifications

• Associate’s degree.
• Minimum three years of relevant experience.
• Must pass district competency testing.
• Notary public or the ability to become one.
• Bachelor’s degree preferred.
• Bilingual (Spanish) preferred.
• Educational setting experience preferred.

Responsibilities

• Serve as primary liaison for Superintendent’s office; respond to inquiries courteously.
• Maintain Superintendent’s calendar; coordinate meetings and prepare agendas.
• Prepare and distribute professional communications, reports, and board materials.
• Coordinate travel arrangements and logistics for Superintendent and Board members.
• Maintain filing and records in compliance with laws and policies.
• Assist in Superintendent evaluation processes and cross‑training.

Skills

Confidentiality

Calendar management

Communication

Project management

Microsoft Office

Education

Associate’s degree

Minimum 3 years experience

Notary public or eligibility

Bachelor’s degree (preferred)

Bilingual (Spanish) (preferred)

Tools

Microsoft Office Suite

Board governance knowledge

Job description

Grand Rapids Public Schools in Grand Rapids, Michigan, is seeking an Executive Assistant to the Superintendent at the Franklin Campus Administration Building. The role provides high‑level administrative support to the Superintendent and collaborates to ensure efficient operation of the Superintendent’s Office.

This position requires handling highly confidential information, coordinating complex projects, and supporting district priorities under general direction.