Strategic Executive Assistant to the Superintendent

Portage Public Schools; Portage (MI); Hybrid; USD 45,000 - 70,000; Full time

Job summary

Portage Public Schools District in Portage, MI seeks an Executive Assistant to the Superintendent to provide high-level staff support, manage calendars, coordinate meetings, arrange travel, prepare agendas and documents, and assist with special projects.

The role supports Board of Education trustees, acts as recording secretary, handles confidential materials, budgets, and participates in strategic initiatives with strong organizational and communication skills required.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Progressively responsible administrative experience in education settings desirable.
• Notary Public certification preferred or ability to obtain.

Responsibilities

• Provide high-level administrative support to the Superintendent, including calendar management, meeting coordination, travel arrangements, presentations, agendas, correspondence, and project support.
• Manage the flow of information to and from the Superintendent's Office, including confidential materials.
• Serve as liaison among district administrators, staff, community members, and external organizations.
• Support Board of Education operations: agendas, materials, meetings, and minutes; recording secretary duties.
• Prepare resolutions and official documentation; track and maintain meeting records.

Skills

Discretion & judgment

Communication skills

Multitasking

Independent work

Proactive planning

Education

High school diploma or equivalent

Associate's degree preferred

Notary Public Certification preferred

Tools

Microsoft Office

Google Workspace

BoardBook Premier

NEOLA policy publishing tool

Job description

Portage Public Schools District in Portage, MI seeks an Executive Assistant to the Superintendent to provide high-level staff support, manage calendars, coordinate meetings, arrange travel, prepare agendas and documents, and assist with special projects.

The role supports Board of Education trustees, acts as recording secretary, handles confidential materials, budgets, and participates in strategic initiatives with strong organizational and communication skills required.