Executive Administrative Assistant to Superintendent

Wayne Central School District; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Wayne Central School District seeks an Administrative Assistant to the Superintendent to provide high-level administrative, organizational, and confidential support to the Superintendent and district leadership.

The role involves managing the Superintendent's calendar, drafting correspondence, coordinating Board of Education activities, maintaining records, and liaising with staff, parents, and external partners.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and manage multiple priorities.
• Strong interpersonal skills and attention to detail.
• Able to establish and maintain effective working relationships with staff and the public.

Responsibilities

• Manages the Superintendent's calendar, appointments, meetings, and scheduling.
• Prepares letters, memoranda, reports, presentations, agendas, and other correspondence.
• Handles confidential personnel, labor relations, legal, student, negotiation, and investigative matters.
• Coordinates administrative team meetings, agendas, materials, scheduling, and follow-up.
• Assists with the preparation and maintenance of District policies, regulations, procedures, and administrative records.
• Serves as a liaison between the Superintendent's Office, District departments, buildings, and outside organizations.
• Maintains accurate and confidential records and assists with required reports and submissions to NYSED and other governmental agencies.
• Provides administrative support related to Board of Education Meetings and activities.
• Coordinators communications between the Superintendent and Board of Education members.
• Assists with annual organizational meetings, Board workshops, retreats, and other Board activities.
• Assists with Board initiatives and goals.
• Performs other duties and special projects as assigned by the Superintendent.

Skills

Written & Verbal Communication

Organization

Time Management

Office Technology

Confidentiality

Judgment

Independent Work

Multitasking

Interpersonal Skills

Attention to Detail

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office

Google Workspace

Job description

Wayne Central School District seeks an Administrative Assistant to the Superintendent to provide high-level administrative, organizational, and confidential support to the Superintendent and district leadership.

The role involves managing the Superintendent's calendar, drafting correspondence, coordinating Board of Education activities, maintaining records, and liaising with staff, parents, and external partners.